All classified and hourly employees need to fill out electronic time sheets to be processed by Payroll.
You can navigate to this link from the Human Resources site. First choose Payroll and then Click on the Electronic Timesheets link. You will find a link to the live system here. Alternatively, you can type in the above URL.
For support in using the ACCeTime system, please contact the Payroll Office.
To log in, type your ACCeID and your password, then click the Login button.
Note: The IT Department recommends never letting the browser store your password. To protect your privacy, be prepared to type in your password each time you enter a secure system.
Note: If you have forgotten your password, type in your username and click Send My Password. Your password will be emailed to your ACC email address. Alternatively, contact the Technical Support Services (512-223-8324).
When you log in, you will see a yellow menu bar with four tabs.
My Info contains basic information identifying the user.
Timesheets is where you will do your work. This tab contains your timesheet and a link to email your supervisor.
View History allows you to view previous timesheets that you have submitted electronically.
Logout is for logging out of the system. If you are on a public computer, you should close your browser after logging out.
The timesheet tab contains two links.
The first link, Position Title, is where your timesheet resides. To access your timesheet, click your position title. Note that the status of your timesheet will change to submitted once you have completed and submitted your timesheet.
The second link is an optional Email Supervisor link. You can use this link as a quick way to email your supervisor. The link will launch your email program and insert the supervisor’s name in the recipient box along with a subject.
Note: If your supervisor’s name is not listed or is listed incorrectly, please contact Human Resources Records to have this corrected.
Modify a Timesheet
Under the Timesheet Tab, click on your position title to access your timesheet. At this point, you can create new entries.
Note: If you do not need to report any absences for the month, you may simply click Submit Timesheet to complete the process.
When you open a timesheet, you will see two gray summary boxes at the top.
- The Accruals box (top left) indicates the amount of sick leave and vacation leave you have available. Hours used in the current pay period are indicated in the middle column and then subtracted to get a net.
- The Hours Accumulator (top right) summarizes your leave for the current pay period.
- The Accruals box (top left) indicates the total number of hours you’ve worked for the current fiscal year. Hours used in this pay period are indicated in the Current column and added to get a Net.
- The Hours Accumulator (top right) indicates your hours for the current pay period.
Important: OT Pay (overtime pay) is calculated by the system after you submit your timesheet.
Add Hours Worked
Find the first date on the timesheet that you worked (for example, the first Monday). Click Add Entry next to that date.
Hourly employees will have one column for hours worked. Classifieds will have two columns and should use the column on the left for hours worked.
1. Enter the time you came in and the time you left as shown in the example above. Be sure to indicate am or pm. The system will add your hours for you.
2. Next, indicate your type of pay (for example, hourly, bi-weekly for classifieds, work study, etc.).
3. Click the Save button at the bottom of your screen to save your entries and return to the main timesheet.
Classified Only: Add Leave Time
Classified employees must use the column on the right to add leave time. You may add only one entry per horizontal line. For example, if you worked in the morning and were out in the afternoon as shown in the example below, you would use two separate lines. That is, each row must show either work time or leave time, but not both.
To add leave time, enter the number of hours you were out and indicate a valid leave codefrom the drop down menu.
Be sure to click the Save button at the bottom of the screen to save your entries.
Edit or Delete an Entry
Work time and leave time (for classifieds) are indicated on your timesheet. At any point during the pay period, you can delete the entry by clicking the select box and Delete. Alternatively, you can edit the entry by clicking Edit. You will be able to change the date, number of hours, or type of leave.
Note: The Select boxes are used to select one or more entries for deleting. You can select specific entries to delete by clicking on these boxes. Alternatively, you can use the Select All and Select None buttons.
Classified Only: Add a Leave Block
If you are absent for consecutive days with the same type of leave, click the Add Leave Blockbutton as shown above.
Type the first and last day of leave, number of hours, and type of leave. Click Save and you will be prompted to confirm the new entries.
Note: Your saved entries will remain each time you log out and close your browser. At any point during the pay period, you can add, edit, or delete entries. You timesheet is not official until you submit it to your supervisor.
Submit a Timesheet
At the end of the pay period, click Submit Timesheet to send the timesheet to your supervisor. You will see that the status is now submitted. If you made a mistake, click Unsubmit to retrieve your timesheet.
You will always be able to see the start date and end date for the pay period as well as the due date for the timesheet. If you have not submitted your timesheet, you will receive an automated email reminder before the due date.
Note: You can only unsubmit a timesheet if your supervisor has not opened it. Once the supervisor opens your timesheet, the Unsubmit button (shown above) disappears. If you realize you have made a mistake, ask your supervisor to reject the timesheet so you can modify it.
If you have not submitted your timesheet, you will receive an email reminder prior to the deadline date. Your supervisor will also receive a reminder to approve your submitted timesheet.
Paychecks are generated based on the information you have entered in the ACCeTime system. Missing a deadline will result in a delay in payment. please contact Human Resources.
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