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Women's Storybook Project of Texas Published: June 13, 2020
Location
Austin, TX
Job Type
Category

Description

Women’s Storybook Project has an opening for a contract administrative assistant/bookkeeper to help manage our day to day operations. Responsibilities include basic bookkeeping, event support, database management and general office support.

Full job description and qualifications below Schedule:

This a 12-15 hour per week position, Monday, Wednesday and Friday during daytime hours – some remote opportunties.

To apply please send a resume and cover letter by Friday, June 19   to Sun Connor at: jobs@storybookproject.org or Women’s Storybook Project, 5524 Bee Caves Road, Building M, Suite 131, Austin, TX 78746

Job Description: Administrative Assistant, contract

 Reports to: Operation Manager

 Women’s Storybook Project’s mission is to connect children with their incarcerated mothers through the joy of literature. We currently provide programs in ten women’s prisons around the state and office in Austin. We are over 250 volunteers strong and growing. Through our program, mothers and children increase their bond and can heal relationships. Many of the mothers we work with will go home. Our program helps keep moms on the path to re-establishing their lives. Prison behavior also improves, as mothers earn their way into the Storybook program.

Purpose:

To support day-to-day essential operations of a small non-profit organization with highly developed bookkeeping, organizational skills and time management.

Status:

contract position, 12-15 hours per week.

You will be part of Women’s Storybook Project’s Team of full time, contract, intern and volunteer staff. Projects you work on will help shape the future success of WSP by establishing excellence in operations, inventory and donor management.

Essential Functions:

  1. Administrative Support

This position is responsible for providing general administrative support as needed, including but not limited to:

  • Perform basic bookkeeping tasks including bill paying, mailing checks, making deposits, invoicing, running financial reports, assisting with annual
  • Purchase office supplies and keep storage room stocked and
  • Prepare for Board of Directors meetings by printing agendas, minutes, and other
  • Maintain organizational files and
  • Update donor database and dropbox.
  • Perform general administrative

2.       Special Events

  • Assist with coordination of event
  • Assist WSP tabling at community

3.       Communications

  • Assist with donor communications, including appeal and thank you letters
  • Maintain organizational archives
  • Take on additional tasks as directed by the Executive Director and Operations Manager

Qualifications:

  •  Proficiency with spreadsheets, databases, Microsoft Office. Familiarity with QuickBooks a plus.
  • High School Diploma or GED, Bachelor’s degree preferred.
  • Minimum two years related experience; nonprofit experience a
  • Ability to multi-task and prioritize in a dynamic work
  • Strong attention to detail and ability to work as a team member with minimal
  • Solid written and oral communication skills and excellent phone
  • Ability to develop effective work plans, organize details, set priorities, and meet
  • Ability to operate and troubleshoot standard office
  • Interest in and commitment to WSP mission is

Women’s Storybook Project is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.