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LifeWorks Austin Published: December 26, 2019
Austin, Texas
Job Type


LifeWorks is a nonprofit organization dedicated to being fearless advocates for youth and families seeking their path to self-sufficiency. We are committed to innovative problem solving, shared accountability, and a relentless focus on achieving real, sustainable, and measurable results for the clients we serve. Every member of our staff serves a meaningful purpose linked to our client's experience. Careers at LifeWorks offer opportunities for personal and professional growth and development while making an immediate difference in the lives of youth and families in our community.

LifeWorks is looking for a Grant Accountant Coordinator who is responsible for processing various financial transactions within the general ledger system while being knowledgeable of and remaining in adherence to generally accepted accounting principles (GAAP) and agency policies and procedures.  In addition, the position will regularly prepare standard and ad-hoc financial statements for funding sources using knowledge gained from the annual planning and budgeting process.  Duties specific to the annual audit preparation and support through to completion (agency wide, single and various funding sources) is also required.

This position requires a tenacious individual that can work effectively though complex problems and develop solutions to ensure strict deadlines are met. Knowledge and experience with contract billing, third-party operating practices and procedures, federal funding and GAAP requirements, and computerized accounting systems would be beneficial. Clear, effective, professional communication with internal and external contacts is essential.


  • Coordinates and assists in the development, delivery, and management of Staff Accountants.
  • Holds staff accountable for meeting individual and program performance objectives by coaching, planning, monitoring, and appraising job results; conducting training; implementing and enforcing systems, policies, and procedures.
  • Responsible for hiring, onboarding, ongoing training, and facilitating monthly supervision with program staff.
  • Cross-trains duties accordingly within internal control guidelines.
  • Maintains confidentiality regarding client and staff information, and fiscal decisions.
  • Maintains Agency Fiscal guidelines by writing and updating policies and procedures.
  • Manages assigned grants, including preparation of monthly expenditure reports, analysis and forecasting of program revenue and expenditures.
  • Works closely with supervisor on financial communications to Program Management, other applicable staff, funders and external vendors.
  • Reviews employee expense reports relative to assigned funding sources for accuracy and appropriate documentation.
  • Reviews and analyzes program expenditures prior to A/P processing for accuracy and necessary supporting documentation.
  • Files all program fiscal reports to the funding source by the specified due date in the contract.
  • Becomes well versed in the contract requirements of assigned grants and any associated regulations.
  • Maintains up-to-date analyses of assigned general ledger accounts and produce required journal entries for reconciling items on a monthly basis.
  • Assists in the annual agency budgeting process.
  • Develops financial reports for information on-demand using MIP or Microsoft Office products.
  • Develops processes and procedures to ensure accuracy of financial reporting.
  • Ensures all A/P, Payroll, and A/R files are maintained in an orderly and well-organized manner.
  • Prepares source documentation for entry into the agency's general ledger.
  • Initiates and monitors service billing by working directly with internal care providers and third-party billing contractor.
  • Reviews financial information for cost assessment to the various contracts and funding sources.
  • Researches and resolves daily incoming third-party and private pay insurance correspondence.
  • Coordinates processing and submission of insurance credentialing.
  • Completes month end close tasks and duties within the timeframe identified to properly close out the month and prepare financial statements.
  • Ability to retain learned information and translate financial aspects in non-numerical language for departments to understand clearly and comply with accordingly.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Other duties as assigned.


  • Requires a Bachelor's degree in Accounting or Finance.
  • Required 5+ years relative experience (preferably with a non-profit organization).
  • MBA or CPA/CFA candidate preferred.
  • Knowledge/experience with requirements of federal funding and GAAP requirements.
  • Knowledge of computerized accounting, accounts payable and payroll systems, preferably MIP.
  • Proficient level experience with Microsoft Office including Word, Excel, and Outlook.
  • At least (1) year of experience providing supervision.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.