OCEI Policies and Guidelines

Master and Active list standards and protocol

Definitions:

  • Master lists – Lists of any potential employer who has agreed to ever consider hiring an intern from that department

  • Active lists – departmental lists of employers who have agreed to hire an intern in the upcoming semester

  • Email list – List of all unduplicated company contacts from all of the departmental master lists who are emailed one month prior to the start of each semester to develop departmental active lists

  • Employers by semester lists – lists of internship employers by semester

OCEI will develop and maintain master lists with the support of client departments. This is done by direct outreach to the employers to discern their inclination for hiring ACC students as interns and the types of positions they might consider. These employers are then placed on the applicable departmental master lists. At a minimum, master list contacts include the company or agency name and the contact information of the hiring agent including name, phone number, and email address.

To develop departmental active lists, about a month prior to the beginning of each semester, OCEI will email all departmental master list contacts to discern interest in hiring an ACC intern in the upcoming semester using the Email list. Those replying in the affirmative will be contacted by the OCEI coordinator to establish that the positions adhere to NACE standards, whether the positions are paid or unpaid, and to obtain brief job descriptions. If the initial email campaign does not yield a sufficient number, the coordinator will solicit individual employers from the departmental master lists until each practicum has a sufficient number of employers for the practicum. Active lists are only valid for a single semester and will be recreated prior to the beginning of each semester.

At the beginning of the semester, it is the responsibility of the practicum instructor to contact all employers on the active list to discuss the internships, clarify the learning objectives, confirm adherence to NACE standards, and establish a hiring process and timeline.

As positions are filled, the instructor should work with the OCEI administrative assistant to move those employers from the active list to the Employers by semester list.

Faculty responsibility for discerning suitability of placement-

OCEI is responsible for contacting employers on the departmental master lists to discern their inclination for hiring ACC interns, adherence to NACE standards, whether the positions are paid or unpaid, and providing brief job descriptions. The internship practicum instructors are responsible for determining the suitability of these positions for their individual students, particularly regarding specializations, hours, transportation issues, personality, compensation, etc.

 

Practicum Instructor responsibilities

  • Contacting all employers at the beginning of the semester

    1. It is the responsibility of the practicum instructor to contact all employers on the active list to discuss the internships, clarify the learning objectives, confirm adherence to NACE standards, and establish a hiring process and timeline.

  • Determining the suitability of these positions for their individual students, particularly regarding specializations, learning objectives, hours, transportation issues, personality, compensation, etc.

  • Maintaining contact with the employers during the semester

  • Advising the OCEI director of issues with employers

    1. The faculty should first advise their department chair of the issue.

    2. The director will only intercede with the employer to remediate a situation at the request of the department chair.

    3. The director will provide advice and support for faculty, as well as documentation in case of a complaint.

    4. The employer may be removed from the master list if requested by the department chair.

  • Working with OCEI to keep accurate records

    1. Removing positions from the active lists as they are filled

    2. Confirming the Employer by semester lists once all students have been placed

 

Emergency Placement policy

The OCEI Coordinator is available to assist faculty whose students are having difficulty finding placements from the departmental master lists. This option is ONLY available after the instructor has exhausted that semester’s active list. OCEI will need to know the circumstances of the failure to find placement and the student’s specialization. In this situation, the coordinator will re-engage the departmental master lists to make inquiries about hiring a student with that specialization. The instructor will be notified as employers express interest, and the departmental active list will be updated.

Paid vs Unpaid Internships

Because the emphasis of ACC’s Cooperative Education programs concerns the extension of classroom learning into a real world environment, OCEI will stress the importance of finding suitable placements for our students without regard to compensation. We will, however, always strive to find paid positions when possible, and will note paid or unpaid on the departmental active lists.