Hybrid - Office Assistant - Visual Communication (212246)

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Published: July 8, 2021
Area of Study
Arts, Digital Media & Communications


Work-Study Position Title: Hybrid Office Assistant
Department: Visual Communication
Campus: Hybrid Position (Combination of in-person & remote work); Based at the Elgin Campus
Reports To: Department Chair, Visual Communication
Related Area(s) of Study: Arts, Digital Media & Communications
Compensation Rate: $15.60 Hourly
Hours: Up to 19 hours per week of hybrid work - Weekly maximum is based on the student’s work-study award. Standard schedule Monday through Friday between 8AM – 5PM. Some evening and/or weekend hours required.
Purpose: Support the Visual Communication department through your organizational and creative design skills.

Job Description:

Description Duties and Tasks:
Essential duties and responsibilities include the following. Other related duties may be assigned.
• Respond to and/or direct inquiries in-person, on the phone, or via email.
• Maintain data entry or process any office documents.
• Perform clerical duties in support of department.

Required Skills:
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Ability to conform to an established work schedule.
• Ability to use a personal computer to perform remote job functions.
• Ability to communicate in a concise and effective manner.
• Ability to understand and follow instructions.
• Effective interpersonal skills.
• Ability to exercise tact and discretion.

Additional Job Duties:
• Assist department chair and administrative assistant on projects that may involve planning, organizing, filing, and typing.
• Maintain database, attend remote meetings and maintain display cases.
• Design promotional materials for the department including posters or flyers, create mailing lists and update web content.
• Assist in department recruiting activities such as staffing tabling events.

Additional Job Specifications:
•Prefer a Visual Communication student with strong working knowledge of Adobe CC software: PhotoShop, InDesign, Illustrator, Google Suites and email marketing software.
• Interested candidates must submit a letter of interest, resume, and portfolio or examples of design work.

Special Instructions

To be eligible for work-study, you must show financial need on the Free Application for Federal Student Aid (FAFSA) and meet additional requirements such as:

  • Remain enrolled in at least 6 credits (half-time) on your degree plan for each term you are employed. If you drop below half-time enrollment, you must stop working immediately.
  • Meet Satisfactory Academic Progress (SAP) standards each semester (e.g. a cumulative 2.0 GPA & 67% completion rate).
  • If offered work-study on Self-Service, complete a Criminal History Background Check and submit Human Resources paperwork to the Financial Aid Office.

Visit austincc.edu/workstudy to review full eligibility requirements. Please contact the Work-Study/Outreach Coordinator at workstudy@austincc.edu with any questions.

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