Description
Position Title: In-Person - WS Assistant I
Department: Campus Manager
Campus: Elgin Campus
Reports To:
Related Area(s) of Study: Business, Education
Compensation Rate: $15.60 Hourly
Hours: Up to 19 hours per week - Weekly maximum is based on the student’s work-study offer. Standard schedule Monday through Friday between 8AM – 5PM.
Job Description Summary
Provides clerical and administrative support to a departmental office, program, and/or classroom/lab.
Description of Duties and Tasks
- Performs office duties in support of faculty, staff, and/or student efforts, including word processing, data entry, maintaining files, processing mail, and duplication.
- Gathers, compiles, and enters data, producing routine reports and documents.
- Produces handouts, fliers, newsletters, brochures, manuals, and other documents.
- Answers the telephone, routes calls, or takes messages; responds to and/or directs inquiries in person or on the telephone.
- May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
- Maintains tracking systems and logs.
- Operates office equipment such as copiers and fax machines.
- May assist instructors and students in a lab/classroom setting.
- Additional duties may be assigned based on departmental, program, or classroom/lab needs.
Job Specific Requirements
- Setting up for events
Knowledge
- Office procedures and practices.
- Customer service techniques.
Skills
- Maintaining confidentiality of work-related information and materials.
- Establishing and maintaining effective working relationships.
- Maintaining an established work schedule.
- Effectively using interpersonal and communication skills.
- Effectively using organizational and planning skills.
- Entering data, maintaining files, and performing other clerical duties.
- Effective customer-orientation when working with a diverse population.
Technology Skills
- Use a variety of spreadsheet, word processing, database, and presentation software.
- May also use social media, work with desktop publishing, and update web pages.
Physical Requirements
- Work is routinely performed in a standard office or similar environment. Remote options may be available depending on position needs.
- Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.
- Occasional lifting of objects up to 10 pounds.
Safety
- Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Instructions
Work-Study Requirements:
This position is only open to current students who have been offered work-study on their financial aid package. Additional requirements include:
- Enrollment in a minimum of six college credits.
- Meet Financial Aid Satisfactory Academic Progress (SAP) standards each semester.
For more information about the work-study program or to add your name to the waitlist, visit www.austincc.edu/workstudy.
