Program Maps Process

The primary source for a program map is the catalog award plan. As of catalog 2019-2020, program maps are generated fully online and maintained in the Curriculum Management System (CMS) system, by catalog year. Each award plan’s program map is listed in the CMS Award Plans listing, next to their corresponding award plan. Program Maps are also listed by their respective Area of Study in CMS.

The current catalog’s program maps are linked to ACC’s online catalog page Degrees & Certificates Listing by Award Type, to ACC’s Academic Program Award Plans and Program Maps page, and within ACC’s Academic & Career Programs site, all for public viewing.

Please Note: Once an award plan/program map has been approved for inclusion in the catalog, any additional revisions, such as to the department name, award plan title, award type, course information/credit hours, and prerequisite/corequisite courses, must first be approved by the Curriculum & Programs Committee before the program map can be updated since these changes affect the catalog. For any questions, please contact Georgia Branch, [email protected]. For all other edits to a program map, follow the process below.

Update a current program map

1. The following updates can be processed without Curriculum & Programs Committee approval:
   – Department Chair contact information
   – Department Website
   – Program (Award Plan) Description
   – Pre-Degree Requirements
   – Program (Award Plan) Course Information, Credit Hour Typos
   – Advising Notes (Award Plan Footnote) Typos
   – Transfer Information
   – Career Information
2. Submit update(s) to CMS Program Maps via the Updates to a 2024-25 Program Maps Form and attach any supporting/clarifying documentation, if needed.
3. See note above regarding all other updates that require Curriculum and Programs Committee approval. Refer to the Schedule Development – Home page for proposal packet documentation requirements.
4. If there are any questions about the requested updates, the requester will be contacted.
5. Updates to a program map are generally processed within one week.
6. Notification is sent to the requester that edits are completed and the program map has been updated.
7. The requester will need to proof the revised program map and provide feedback, if needed, to Georgia Branch via email: [email protected].

Create a program map for a new award

1. Develop the new award plan to be included in your proposal packet documentation for the Curriculum & Programs Committee meeting agenda binder by following the established guidelines: Guidelines for New Program Maps
2. After the new award plan has been approved through the Curriculum & Programs Committee (and any other approvals as needed), it will first be entered into the Curriculum Management System (CMS) and then into the Ellucian Colleague degree audit system. The corresponding program map is automatically generated based on the award plan information entered into both these systems. The new program map will be available via the catalog award plan pages in CMS and the corresponding Areas of Study program page. It will also be accessible via Academic Program Award Plans and Program Maps page.
3. Notification is sent to the requester that the approved program map has been added to CMS and the new program map is available online.
4. The requester should proof the updated program map available in CMS and provide feedback, if needed, to Georgia Branch via email: [email protected].

HELPFUL RESOURCES

Schedule Development Home – for Curriculum and Programs Committee information, proposal packet requirements, and other pertinent information: https://sites.austincc.edu/schedev/

Schedule Development Helpful Links – for THECB information:
https://sites.austincc.edu/schedev/helpful-links/

Curriculum & Programs Committee Forms: 
https://sites.google.com/a/austincc.edu/acc-forms-inventory/instruction-2

SACSCOC Substantive Change Overview and Policy:
https://www.austincc.edu/offices/accreditation-and-compliance/substantive-change

CMS Catalog Program Maps Listing: https://www6.austincc.edu/cms/site/www/catalog/programmaps/programmap.php

CMS Catalog Award Plans and Course Descriptions:
https://www6.austincc.edu/cms/site/www/catalog/catalog.php

ACC Catalog & Student Handbook: Degrees & Certificates Listing by Award Type

Areas of Study Academic & Career Programs site: https://www.austincc.edu/academic-and-career-programs

Guided Pathways Background Information:
https://www.austincc.edu/offices/provost/programs-and-initiatives/guided-pathways

TLED Office of Curriculum Development: 
https://tled.austincc.edu/tled-offices/office-of-curriculum-development/

For questions regarding the program map process, please contact Georgia Branch: [email protected]; [email protected]