Temporary Assignment Pay G/P

Purpose

To provide procedures for compensation for Classified and Professional-Technical employees who assume significant additional responsibilities at equal or higher level classifications on a temporary basis, and to ensure consistency in compensating employees.

Procedures

When it becomes necessary to assign to an employee, on a temporary basis, significant additional duties that require skills of a higher job classification or a set of skills outside the scope of the employee’s regular position at an equal classification level, Temporary Assignment Pay (TAP) will be recommended by the immediate supervisor following these guidelines: 

1. The supervisor shall not assign additional duties until approval has been secured to assign the duties and the TAP recommendation has been approved.
2. The immediate supervisor should develop a work plan and a rationale for requesting Temporary Assignment Pay.  The immediate supervisor should discuss the proposed additional work assignments with the employee who will be impacted. If the employee has a concern about a temporary assignment, the employee should discuss the concern with the immediate supervisor.  If the concern is not resolved with the immediate supervisor, the employee should request a meeting with the next-level supervisor to resolve the concern.
3. Upon determination that the proposed temporary additional assignments represent job responsibilities at a higher classification level or job responsibilities outside the scope of the employee’s staffing table position at an equal classification level, the immediate supervisor should complete the Temporary Assignment Pay Recommendation form (HURE.038.0510) and submit it to the next-level supervisor. The immediate supervisor should attach a detailed description of the essential duties to be assigned or major project duties.  The next-level supervisor shall review the Temporary Assignment Pay Recommendation form, discuss the circumstances and department needs with the immediate supervisor, and approve/disapprove the recommended action.
4. If the next-level supervisor approves the recommendation, the form will be submitted to the Office of Human Resources, Compensation Section (HR Compensation) for review and completion.  HR Compensation is responsible for verifying the scope and classification level of the significant additional duties of the temporary assignment, whether the additional assignment is of an equal or higher job classification, and that the recommendation is consistent with the Temporary Assignment Pay policy.
5. If the next-level supervisor does not approve the recommendation, he/she shall meet with the employee’s supervisor to discuss his/her decision.
6. HR Compensation will enter and approve the recommended amount of TAP in the Personnel Authorization system.
7. The Temporary Assignment Pay shall be paid on a monthly basis at the following rates, depending on the percent of duties assigned and the scope of the assignment:

Classified Employees:

1. Eligible Classified employees will be paid a maximum of $600 per month.
2. A Classified employee shall not be assigned the essential duties of a Professional/Technical position.
3. A Classified employee in a regular, full-time position receiving Temporary Assignment Pay shall not work additional time as an Hourly employee or have an hourly assignment in the College while receiving Temporary Assignment Pay.
4. For Classified employees, overtime shall be kept to a minimum. The overtime rate calculation shall be based on the employee’s regular rate of pay.

Professional-Technical Employees:

1. Professional-Technical Employees will be paid a maximum of $600 per month in TAP when approved for a temporary assignment.
2. Compensatory time for Professional-Technical employees must be given in accordance with Administrative Rule 6.10.012.
3. ACC reserves the right to transfer or reassign employees in accordance with Administrative Rule 6.08.004.

Time Periods

Temporary Assignment Pay may be approved for a period of one to six months within a fiscal year.  If a temporary assignment lasts up to six (6) months, the immediate supervisor should conduct an assessment and make a recommendation to the next-level supervisor (prior to the end of the six month period), either to request an extension of the Temporary Assignment Pay or to fill the position on a regular basis.

Budget

Temporary Assignment Pay shall be included in the College’s annual budget per Board Policy DEA, Compensation and Benefits: Compensation Plan. The Office of Human Resources Compensation Section manages the budget for Temporary Assignment Pay.