AR News and Updates


ADMINISTRATIVE RULES UPDATED DURING FY24:

Dual Employment

  • The AR was restructured slightly and rephrased for clarity.

ACC Employee Associations
Grants
Collection, Custody, and Disbursement of College Funds
Purchasing and Contracts
Copiers
Employee Benefits
Payroll
Holiday Pay
Employee Benefits
Leave

  • The above ARs were updated with non-substantive modifications.

Administrative Implementation of Board Policy

  • A clause has been added that allows the Chair of an ACC Council to make non-substantive modifications that go into effect immediately upon approval by the Chancellor.

Employee Freedom from Discrimination, Harassment and Retaliation

  • There was a minor correction made to the administrative rule.
  • The guideline/procedure was updated to reflect recently enacted legislation (namely the Pregnancy Workers Fairness Act, PWFA, and the Texas CROWN Act).

Posting of Board of Trustee Meetings

  • The administrative rule was rescinded due the the content being already stated in Board Policy BD.

Adjunct Faculty Workloads

  • The updates to the administrative rule include changes to the Value Statement and creation of guidelines and procedures to reflect current practice.

Naming of Facilities/Public Recognition

  • The AR and G/P were updated to align with current practices, processes and procedures.

ADMINISTRATIVE RULES UPDATED DURING FY23:

Non-Accrued Paid Leave

  • There were no changes to the administrative rule.
  • Changes to the guideline/procedure include:
    • Parental leave was increased from 10 to 60 work days.
    • The section regarding personal leave was removed as any additional provisions are already provided in the administrative rule for Accrued Leave.

Adjunct Faculty Participation in Shared Governance

  • A clause was added regarding participation in other work groups (not directly associated with shared governance).
  • The time frame for applicable compensation was increased from per-semester to within 30 days.

Placement Credit for Adjunct Faculty

  • The update ensures that new Adjunct Faculty are placed on the appropriate salary scale based on the highest level of education.

Faculty Evaluation

  • Changes enable departments more flexibility to decide if they want to review more than two courses in a three-year cycle.
  • The proposal was submitted by the Faculty Development and Evaluation Committee.

Prohibition of the Use of Alcoholic Beverages at ACC Student Life Office Sponsored Events

  • The changes were non-substantive in nature.
  • The Value Statement was clarified.

Employee Freedom from Discrimination, Harassment and Retaliation

  • The changes were non-substantive in nature, and included the correction of department and position titles, contact information, and punctuation.

Prohibition of Discrimination or Harassment of Students on the Basis of Disability, Race, Color or National Origin

  • Updates reflect recent changes to legislation as well as ACC contact information and position titles.

Full-Time Faculty Placement and Advancement

  • The AR was updated to align with current practices, processes and procedures.

ADMINISTRATIVE RULES UPDATED DURING FY22:

Academic Standards of Progress

  • Minor changes were made to bring the administrative rule in line with current terminology.

Records Management Program | Records Center, G/P | Disposition of College Records, G/P

  • The administrative rule and two guidelines/procedures were updated to align with current practices, processes, and procedures.

Non-Accrued Paid Leave

  • Administrative Rule:
    • Professional Development Leave was removed from the list of leave types.
  • Guideline/Procedure:
    • The section on Parental Leave was revised for clarity.
    • Professional Development Leave was removed.
    • The section on Voting Leave was revised for accuracy.

Sustainable Construction and College Operations

  • The documents were updated to align with the College’s sustainability goals, current industry standards and best practices, and the City of Austin’s long-term resource plan.

Shared Governance Process

  • The AR was updated to align with current practices, processes and procedures.
  • A new Guideline/Procedure was created.

Information Security (new)

  • The new administrative rule replaced 3.05.003, Connecting Devices to the College Network.
  • The AR was condensed and now refers students and employees to the appropriate regulations and resources on the ACC IT website.

Legal Counsel

  • A list of authorized Legal Liaisons was added for reference.
  • Other changes added clarity to the rule’s content.

Acceptable Use of College Information Resources (new)

  • The new rule replaced AR (and G/P) 3.05.002, Use of College Information Systems, which was rescinded after the new AR was adopted.
  • The AR was condensed and now refers students and employees to the appropriate regulations and resources on the ACC IT website.

Use of Technology Resources (new)

  • The new administrative rule replaced AR 3.01.003, Use of Telecommunication Resources, and AR (and G/P) 3.05.006, ACCmail (Student Only), which were rescinded after the new ARs were adopted.
  • The ARs were combined and condensed, and the new AR now refers students and employees to the appropriate regulations and resources on the ACC IT website.

Employment of Personnel

  • A statement was added to affirm that employees must maintain Texas residency as a requirement of employment.
  • Additional edits updated and added clarity to the AR.

ADMINISTRATIVE RULES UPDATED DURING FY21

Telework (new)

The AR was created to:

  • Create and sustain a strong culture while promoting remote working opportunities when in the best interest of the College, and make available opportunities for remote work when it is in the best interest of ACC and meets the needs of ACC’s business operations.
  • The documents were edited significantly in order to provide concise terms and conditions, expectations, definitions, and responsibilities.

Resolution of an Employee Grievance

  • The revision process included collaboration and feedback from the ad hoc committee that was formed for this purpose as well as various ACC stakeholders, and legal counsel.
  • The revised AR created a singular process that does not distinguish between complaints and grievances (in line with board policy DGBA).
  • The new position of Employee Relations Officer (ERO) was created.

Internal Audit

  • The AR was updated to:
    Incorporate the “Internal Audit Charter” (formerly located on the Finance & Administration website),
    Clarify the subject, and
    Ensure consistent language throughout the document.

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