Administrative Rules Updated during FY25:
- A number of clauses in both the AR and the G/P were revised or rewritten for clarity.
- The AR has been revised for clarity and updated to align with current naming standards.
- The G/P has been condensed and now refers employees to the relevant instructions and procedures on the Records and Information Management website.
- Updates reflect current titles and recently added legal liaisons.
Child Development Department/Children’s Lab School Role and Scope
- Updates reflects current language and practice.
- Updates reflect current statutory requirements, practice, and titles.
- Updates reflects current practice and titles.
- Updated with non-substantive modifications.
Areas of Study Information Session
- Rescinded (obsolete).
College Brand: Name, Seal, and Logo Usage
- The subject was modified from “College Seal and Logo”.
- The AR was updated and expanded to include new and revised terms of use for the college name, seal, logos, trademarks, and brand standards.
Library Services Material Selection
- The AR was updated to align with current practices, processes and procedures.
Faculty Evaluation – Library Services, G/P
- New guideline/procedure.
Faculty Evaluation – Counseling, G/P
- New guideline procedure.
Administrative Rules Updated during FY24:
Resolution of an Employee Grievance
- The AR and G/P were restored to the previous versions (v. 8/19/21)
Smoke- and Tobacco-Free Environment
- The responsible parties were updated to reflect current department names and titles.
- Several clauses of the G/P were moved to the AR or removed due to redundancy.
- The modifications add clarity, particularly in regard to the category of sick leave, including employees’ use of accrued sick leave for personal leave.
- The AR was restructured slightly and rephrased for clarity.
ACC Employee Associations
Grants
Collection, Custody, and Disbursement of College Funds
Purchasing and Contracts
Copiers
Employee Benefits
Payroll
Holiday Pay
Employee Benefits
Leave
Sick Leave Pool
- All of the ARs listed above (and their G/Ps) were updated with non-substantive modifications.
Administrative Implementation of Board Policy
- A clause has been added that allows the Chair of an ACC Council to make non-substantive modifications that go into effect immediately upon approval by the Chancellor.
Employee Freedom from Discrimination, Harassment and Retaliation
- There was a minor correction made to the administrative rule.
- The guideline/procedure was updated to reflect recently enacted legislation (namely the Pregnancy Workers Fairness Act, PWFA, and the Texas CROWN Act).
Posting of Board of Trustee Meetings
- The administrative rule was rescinded due the the content being already stated in Board Policy BD.
- The updates to the administrative rule include changes to the Value Statement and creation of guidelines and procedures to reflect current practice.
Naming of Facilities/Public Recognition
- The AR and G/P were updated to align with current practices, processes and procedures.
Administrative Rules Updated during FY23:
- There were no changes to the administrative rule.
- Changes to the guideline/procedure include:
- Parental leave was increased from 10 to 60 work days.
- The section regarding personal leave was removed as any additional provisions are already provided in the administrative rule for Accrued Leave.
Adjunct Faculty Participation in Shared Governance
- A clause was added regarding participation in other work groups (not directly associated with shared governance).
- The time frame for applicable compensation was increased from per-semester to within 30 days.
Placement Credit for Adjunct Faculty
- The update ensures that new Adjunct Faculty are placed on the appropriate salary scale based on the highest level of education.
- Changes enable departments more flexibility to decide if they want to review more than two courses in a three-year cycle.
- The proposal was submitted by the Faculty Development and Evaluation Committee.
Prohibition of the Use of Alcoholic Beverages at ACC Student Life Office Sponsored Events
- The changes were non-substantive in nature.
- The Value Statement was clarified.
Employee Freedom from Discrimination, Harassment and Retaliation
- The changes were non-substantive in nature, and included the correction of department and position titles, contact information, and punctuation.
- Updates reflect recent changes to legislation as well as ACC contact information and position titles.
Full-Time Faculty Placement and Advancement
- The AR was updated to align with current practices, processes and procedures.
Administrative Rules Updated during FY22:
Academic Standards of Progress
- Minor changes were made to bring the administrative rule in line with current terminology.
Records Management Program | Records Center, G/P | Disposition of College Records, G/P
- The administrative rule and two guidelines/procedures were updated to align with current practices, processes, and procedures.
- Administrative Rule:
- Professional Development Leave was removed from the list of leave types.
- Guideline/Procedure:
- The section on Parental Leave was revised for clarity.
- Professional Development Leave was removed.
- The section on Voting Leave was revised for accuracy.
Sustainable Construction and College Operations
- The documents were updated to align with the College’s sustainability goals, current industry standards and best practices, and the City of Austin’s long-term resource plan.
- The AR was updated to align with current practices, processes and procedures.
- A new Guideline/Procedure was created.
- The new administrative rule replaced 3.05.003, Connecting Devices to the College Network.
- The AR was condensed and now refers students and employees to the appropriate regulations and resources on the ACC IT website.
- A list of authorized Legal Liaisons was added for reference.
- Other changes added clarity to the rule’s content.
Acceptable Use of College Information Resources (new)
- The new rule replaced AR (and G/P) 3.05.002, Use of College Information Systems, which was rescinded after the new AR was adopted.
- The AR was condensed and now refers students and employees to the appropriate regulations and resources on the ACC IT website.
Use of Technology Resources (new)
- The new administrative rule replaced AR 3.01.003, Use of Telecommunication Resources, and AR (and G/P) 3.05.006, ACCmail (Student Only), which were rescinded after the new ARs were adopted.
- The ARs were combined and condensed, and the new AR now refers students and employees to the appropriate regulations and resources on the ACC IT website.
- A statement was added to affirm that employees must maintain Texas residency as a requirement of employment.
- Additional edits updated and added clarity to the AR.
Administrative Rules Updated during FY21
Telework (new)
The AR was created to:
- Create and sustain a strong culture while promoting remote working opportunities when in the best interest of the College, and make available opportunities for remote work when it is in the best interest of ACC and meets the needs of ACC’s business operations.
- The documents were edited significantly in order to provide concise terms and conditions, expectations, definitions, and responsibilities.
Resolution of an Employee Grievance
- The revision process included collaboration and feedback from the ad hoc committee that was formed for this purpose as well as various ACC stakeholders, and legal counsel.
- The revised AR created a singular process that does not distinguish between complaints and grievances (in line with board policy DGBA).
- The new position of Employee Relations Officer (ERO) was created.
- The AR was updated to:
– Incorporate the “Internal Audit Charter” (formerly located on the Finance & Administration website),
– Clarify the subject, and
– Ensure consistent language throughout the document.