Compensatory Time for Professional-Technical Employees

Administrative Rule
Council: Administrative Services Council
Effective date: 03/24/20

Value Statement

Professional-Technical, exempt employees provide valuable professional services to the College and will be compensated for hours worked in excess of their workweek schedule.

Administrative Rule

All employees are expected to work a standard schedule of 40 hours per week. When necessitated by business operations to work hours in excess of the regular schedule, a professional-technical, exempt employee will receive one hour of compensatory time for every hour over 40 hours in a workweek.


  1. Workweek – The standard workweek is established as follows: beginning on Sunday, 12:00 a.m. (morning) and ending Saturday, 11:59 p.m. (midnight).
  2. Compensatory Time – An employee must actually work more than 40 hours in a workweek to earn compensatory time unless otherwise approved by the supervisor to work during Winter or Spring Break or on a holiday. Only paid time which is worked counts in the actual hours worked. No other time, such as vacation, sick leave, or holidays, counts as hours worked.

An employee who is scheduled to work on an approved holiday shall be paid straight time for the holiday and, in addition, shall receive one hour of compensatory time off for each hour worked on a holiday. Supervisors must approve working during a holiday.

  1. Compensatory Time for Part-Time Employees – If a part-time employee works more than the scheduled hours in a workweek, the employee will be paid an hourly rate for hours worked above the scheduled full-time equivalent hours. If the employee works more than 40 hours in a week, the hours above 40 are compensated as compensatory time.
  2. Accrual of Compensatory Time – There is no limit to the amount of compensatory time professional-technical exempt employees may accrue each fiscal year. Compensatory time should be used in the fiscal year in which it is accrued unless an exception receives prior approval by the supervisor. Employees may not be paid for accrued compensatory time.


Supervisors are responsible for the work schedule and assignments of all employees under their supervision. Employees must receive the supervisor’s prior approval to work over 40 hours in a week and to receive compensatory time. The supervisor must keep track of their employees’ compensatory time and ensure that compensatory time is taken within the fiscal year accrued unless an exception is approved by the supervisor.

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