Health Sciences students must comply with both Texas law and clinical facility requirements related to immunization and testing. Students should not delay completing their immunizations; some take up to 4-6 months to complete.
Students applying to the Veterinary Technology program are only required to submit a TDAP administered in the last 10 years.
Students will submit immunizations through CastleBranch:
- Immunizations must be complete (green check indicates cleared) and approved in the CastleBranch system before an application can be turned in and accepted.
- Use Package Code UL64im in the upper right side of the screen to start the process.
- There is a fee of $30 to submit your immunization documentation and other records.
- The e-mail that you linked with your CastleBranch account should be monitored on a regular basis during your application process.
- Students should have immunizations submitted at least 2-3 weeks prior to application deadline to ensure they are complete at the time of application.
- If you are unable to get an immunization form signed due to the coronavirus, you may fill out the immunization form with the dates from your original shot records, then scan both the immunization form (not signed by the healthcare provider) and the original shot records documenting what was written. Upload all pages together to CastleBranch, and then email Lisa Enloe at firstname.lastname@example.org.
- If immunizations are unable to be completed at this time, please submit documentation for what has already been completed. Your case will be reviewed, and a determination will be made if it is possible to complete prior to acceptance to the program.
- If you have a question about why your immunization form was not accepted, please contact Lisa Enloe at email@example.com.
Immunization and Tests Required Form (PDF) New requirements effective 7-1-2019 for Varicella.
Community Resources for Immunizations and Titers:
To protect patients and provide a safe environment for students, staff, and the public, all student and faculty participating in clinicals/practicum are required to get the current seasonal flu vaccine. Failure to have the immunization may have implications for clinical attendance. For more information about the flu vaccine, click here.
One of the following forms of documentation is required and must be signed by the administering healthcare provider:
- Flu Vaccine Consent form or
- Receipt of flu shot if received before Consent form was available. Receipt must include student/faculty name, date, and verification of vaccine.
Please note that even if the flu vaccine is received in a “public” clinic, the information on the form must be completed in order to meet the clinical agency requirements, i.e. lot number, expiration date, method, provider’s name, signature, and date.
If you receive the nasal flu vaccine (LAIV), inform your healthcare provider before receiving the TB skin test due to timing issues.
To use the Texas Department of State Health Services’ Flu Vaccine Finder, click here. You may also contact your physician or other retail facilities offering flu vaccine (HEB, CVS, Walgreens, etc). Many are offering free or reduced shots to certain populations.
If you are planning to submit a flu exemption, you must complete ACC’s Vaccination Acknowledgment and Exemption Request form, the applicable Ascension Seton declination form, and the St. David’s HealthCare Exemption Request (3 forms total):
The CPR required must be the American Heart Association (AHA) BLS Provider. The AHA recognizes the Military Training Network (MTN) provider card as equivalent of the corresponding AHA provider card.
The card must say AMERICAN HEART ASSOCIATION BASIC LIFE SUPPORT BLS PROVIDER on the front with an authentic American Heart Association logo as pictured on this sample card.
American Red Cross, CPR Pro and CPR Resources at this time do not meet the criteria and will not be accepted.
Austin Community College offers CPR that meets the above criteria through Continuing Education. Please refer to the current CE course schedule or call 223-7542 for more information.
Other places to check for CPR that meets the criteria:
- Lifestart Training & Consulting LLC – (512) 614-7556
- Sav-A-Heart – (512) 257-0508, Take only the Healthcare Provider course.
- Austin EMS – (512) 978-0100, Make sure the card issued is an American Heart Association card.
- Kyle Fire Department – (512) 268-3131
- RC Healthcare Services-Austin – (281) 547-7866
- Life Sustaining Training – (512) 222-4080
- Fired Up Solutions – (512) 743-9360
- Queen of Hearts CPR – (512) 818-9601
This list does NOT include all of the available classes in the Austin area.
Incoming students should initiate a background check only upon directions from the department.
All background checks must be ordered from CastleBranch within the designated semester deadlines:
- Fall Admissions: May 15 – Jul. 15
- Spring Admissions: Oct. 1 – Dec. 1
- Summer Admissions: Feb. 15 – Apr. 15
- The background checks are conducted by CastleBranch, a firm specializing in background checks for healthcare workers. Employment verification is required by the clinical agencies as part of the background check.
- Cost of the criminal background check will be the responsibility for all students.
- Instructions for obtaining your background check will be provided to you by the department.
- Results of all background checks are reviewed by the Health Sciences Compliance Coordinator.
- Attention: Some employers and institutions charge a service fee for employment and education verifications. These fees normally will not exceed $15.00. When a service fee is required, CastleBranch passes this fee to the applicant. The applicant must agree to the additional fee in order to proceed with the background check.
Community Standards for criminal background checks were developed in conjunction with the Healthcare Workforce Alliance of Central Texas (HWACT) to meet clinical agency compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards pertaining to human resource management and to comply with state and federal laws. JCAHO requires verification of competency of all individuals who have direct contact with patients or employees; this includes students doing clinical rotations in the facility. Competency extends beyond technical skills to an individual’s criminal history.
Successful completion of a criminal background check is required for admission and continuation in all Health Sciences Programs. Students will be given specific directions from the program about how to obtain the background check. Do not submit order to CastleBranch until you receive directions from the department.
Background checks will be honored for the duration of the student’s enrollment in the clinical program if the participating student has not had a break in the enrollment of a Health Science class. A break in enrollment is defined as nonattendance of one full semester or more. The above information must be verifiable through the college/school and must be sent to the clinical agency.
Criminal Background Check
Successful completion of a criminal background check is required for admission and continuation in all Health Sciences Programs. The background checks will include a seven year multicounty felony and related misdemeanor criminal record search, a two standard seven year employment history references search, a sanction check and an identity verification.
The following histories will disqualify an individual from consideration for admission because the student would not be eligible for clinical placement:
- Registered sex offenders
- Health and Human Services – Office of Inspector General list of excluded individuals, U.S. General Services Administration excluded parties list, Employee Misconduct Registry, U.S. Treasury – Office of Foreign Assets Control (OFAC) List of Specially Designated Nationals (SDN), Texas Health and Human Services Commission (TX HHSC), Office of Inspector General (OIG), Exclusion List
- Felony convictions
- Felony deferred adjudications involving crimes against persons (physical or sexual abuse)
- Known or observed abuse or neglect of patients/clients/customers.
- Observed or proven theft
- Convictions of violent acts (misdemeanor or felony)
- Misapplication of fiduciary property or property of a financial institution (Class A misdemeanor or felony)
- Securing execution of a document by deception (Class A misdemeanor or felony)
- Violence in the workplace.
- Ineligibility for rehire
For students accepted to a clinical program with access to a licensing/registry body review process:
- If an individual does not meet one or more of the aforementioned standards, she/he may pursue a declaratory order process with her/his licensing/registry body. If the licensing/registry body approves the individual to take the licensing/credentialing exam, the individual may participate in the clinical rotation.
- Successful completion of a criminal background check for a Health Sciences Program does not ensure eligibility for licensure or future employment.
- Clinical agencies can establish more stringent standards, if they so desire, to meet regulatory requirements for their facility.
- Clinical agencies can conduct additional background checks at their discretion.
- If a student is found to be ineligible for clinical placement any time during the program, the student is unable to meet clinical learning objectives and will be withdrawn pending resolution of the situation.
Please contact Lisa Enloe, Health Sciences Compliance Coordinator at
Proof of health insurance for all Health Sciences students is required prior to beginning the first clinical course, consistent with the requirements of our clinical education partners. With the increasing risks of providing patient care, it is necessary for you to be protected. This coverage is in addition to the accident insurance provided by the college. Each program will provide specific information related to their deadlines.
Health Insurance Coverage must be Major Medical Insurance. It usually includes primary and specialty care, urgent care including emergency room, hospital inpatient services, as well as ambulatory/outpatient services. Copays, deductibles, maximums, and services covered vary by policy.
Proof of insurance will be verified each semester by submitting a copy of an insurance card. Verification of coverage from the provider will also be required if the name on the card does not match (e. g. covered under a parent’s policy).
Students are required to keep the policy current and notify the program if changes occur. Failure to do so will result in removal from the clinical site and withdrawal from the program because students will not be able to meet their learning objectives.
Possible Resources (this is not an endorsement of any site or policy):
- MAP will be accepted to fulfill the health insurance requirement Fall 2019 and Spring 2020 semesters.
- Please note MAP only covers care provided in Travis County. Clinical placements may be outside Travis County. Should an emergency occur, care may be received outside Travis County. Student will be responsible for any expenses not covered by the ACC accident insurance (see the program handbook for information about accident insurance; it is not health insurance).
Individual Health Plans
Austin Radiological Association
Baylor Scott & White
St. David’s HealthCare Partnership
- Bridging the Gap Modules (Complete Modules 1-4 only)
- College Student Orientation Manual
- Mandatory Orientation Module and Post Test
- Meditech Access Request Form and Confidentiality & Security Agreement
- ICARE Values Commitment Form
- Statement of Responsibility
- USP <800>: Safe Handling of Hazardous Drugs Module and Post Test