Value Statement
Austin Community College District (“ACC” or “the College”) values efficiency in its processes and communications, particularly as applies to the use and management of forms.
Administrative Rule
The Records and Information Management Department (RIMD) will maintain the inventory of all College forms, establish College design and specification criteria to ensure the accessibility and standardization of all College forms, assist in the preparation of forms, review forms used by all areas of the College, and make recommendations.
RIMD will develop an inventory tracking system, assign an authorization number to each approved form, and develop and maintain the College’s forms website.
Cooperation
All areas of the College will work with RIMD in meeting the purpose and intent of the rules and procedures outlining the creation and maintenance of College forms. No College form will be printed or reproduced unless it has been approved by RIMD accordance with this rule and the corresponding guideline/procedure.
Definition of College Forms
College forms are:
- forms used by more than one office/department/campus
- forms that contain a distribution list
- forms completed by faculty, staff, students or members of the general public
Non-college forms are:
- forms used internally by a single office/department/campus that remain in that office/department/campus
- forms created and used by employee and student organizations
- forms from external agencies