Employee Faculty & Staff Webpage Survey

Dear Employees,

As the college launches the new MyACC portals for Faculty and Staff, we have a unique opportunity to redesign your employee (Faculty/Staff) webpage.

The Office of Communications & Marketing seeks your support as we redesign the Faculty & Staff webpage as an information hub to better provide you with the info and news you want and need. We created a brief survey to understand how you currently use the webpage, how you wish to use the webpage, and the challenges you experience.

to understand how you currently use the webpage, how you wish to use the webpage, and the challenges you experience.

We are collecting responses through next week. Please take a few moments to share your thoughts. We appreciate your time and support, and will certainly keep you updated as we move forward.

Brette Lea
Vice President, Communications & Marketing
Austin Community College District

Students – Access to Information and Resources

ACC student Briana Harris studies inside the ACCelerator at the Highland campus on Tuesday, October 3, 2017.

The web team redesigned the Students landing page to support the needs of current students, which they indicated through user surveys and other forms of research.

Students explained they want less clutter on the webpage, transparent menus for links, and easy access to common resources. While they appreciate social media, news articles, and calendar events, many students reported the additional content is unnecessary because the webpage’s primary use is to accomplish tasks.

The Students webpage that’s part of the new redesign places important information front and center and provides quick access to user-authenticated personal content under the “MyACC” heading. It gives quick access to highly valued content such as help resources, frequently used links, and important dates and deadlines. Headings and menus now are organized based on student input and testing.

Imagine yourself as a current ACC student and discover your new home on ACC’s redesigned website by taking a look at the Students page.

User Testing – Approach, Tools, and Takeaways

A user tests the beta ACC website

User testing is vital to the overall success of a website’s ability to deliver the intended experience to all visitors. User testing can consist of strict requirements to test a particular function of a website or informal processes that show general trends in how participants explore and react to web content, design, or functionality.

The web development team used a number of tools with different audiences to analyze the effectiveness website’s main goals stated in the creative brief. These tools consisted of in-person feedback Q&A sessions, web-hosted user surveys, and tree tests.

First, participants explored the test version of the website as prospective students. They then completed a survey on their experience. Students from area high schools served as the “intended audience” testers. Other participants included current ACC students and other groups.

Additionally, current students completed a tree test, an exercise that evaluates a hierarchical category structure, or tree of the website. Users find content within the proposed information architecture (IA) in order to complete specific tasks or obtain particular information. These included finding the location of tutor schedules or course information.

The team established a threshold of acceptability for each of the tests in order to determine what areas need additional improvement. The team learned that
prospective students were very interested in college life and what it was like to be a college student. Tuition and the costs of attending college where also important to this user group.

Current students placed high value on quick access to the location where their top tasks are completed. These areas include Blackboard, registration information, and their school email. Current students also spent time reviewing specific degree plans and class schedules, while prospective students spent more time on promotional aspects of the test site.

The test website met its goals overall, with areas of opportunity to improve structure, functionality, and design. The team will continue to conduct user testing and will deploy new tools including in-depth web analytics. These new tools and processes will help us continue to improve and enhance the user experience throughout the new website.

Admissions – An Open Door

Student receives help with the admissions process

As visitors to the ACC homepage explore the college’s programs and services, they are offered two calls to action – click either the Request Information or Apply Now button. Both will direct the information to the college’s Recruit CRM system.

Visitors who need more information about their enrollment options before applying or who want to use the website throughout the application experience will find what they need on the Admissions webpage.

The page provides tabbed information to guide users through the four steps in the admissions process, with links to deeper information needed to complete each step. Auxiliary information such as applying for Financial Aid and important dates for prospective students are provided.

Visitors who are seeking other educational opportunities outside a traditional degree or certificate will find links to Continuing Education, Adult Education, and options for English language instruction here on the Admissions page.

Additional application information for prospective students that may belong to a particular type of applicant is also available. These groups include current high school students, active military personnel and veterans, students who may need learning accommodations, and international students who may need to submit additional documentation along with their ACC application.

The Admissions webpage directs users to seek assistance from the College Destination Center if they need it.

Imagine yourself as a prospective student who has decided to apply to ACC and take a look at the new Admissions at ACC page.

Academic and Career Programs – What We Offer

Professor of Government Lisa Perez, PhD, teaches a class on Civil Liberties at the Austin Community College Hays Campus on Thursday, April 20, 2017

The Academic and Career Programs serves as the college’s “storefront,” showcasing all the educational choices we offer.

The top band of the page introduces the prospective student to the different instructional pathways at ACC with explanations of how each is aligned to different outcomes. This is followed by a guide-point band for the “deep shopper” that encourages exploration of the different program options.

Other bands contain information for audiences that may be looking for options that are specific to them. These include high school programs, English language instruction, and college readiness programs.

ACC has a wide variety of learning opportunities and engaging student interaction that can accommodate a prospective student’s individual situation and interests. These are highlighted with easy-to-scan content areas that visitors can click to learn more about that particular option or experience.

Imagine yourself as a prospective student browsing for an academic program or educational option, and check out the Academic & Career Programs page.

Campuses – Locations Across Greater Austin

ACC Highland

The main campus webpage makes it easy for prospective students to see where ACC campuses are located around the college district through a large, clickable map. It also features a click-through area highlighting each campus, with information on their unique characteristics and programs.

Photography is extremely important in the website redesign, and we chose to emphasize regional pride with an iconic Austin image of the South Congress Bridge. as the page’s main “hero” image as taken by our ACC photographer.

Imagine yourself as a prospective student exploring ACC facilities and check out the Campuses page.

Paying for College – Afford a Great Future

The ability to pay for college is a major concern for most prospective students. The new Paying for College area showcases how affordable an option ACC really is.

The page clearly describes the actual cost of a typical class, semester, and degree. A colorful chart compares ACC’s tuition costs with other area institutions. Often these hard numbers are buried deep within the website. Instead, the redesigned website places the information at the forefront, highlighting it as reasons to enroll at ACC.

Call-outs to financial aid and other assistance are highlighted as well. Information on veteran benefits, scholarships, payment plan options, and education tax credits further reinforces that ACC is an affordable college option.

Imagine yourself as a prospective student and take a look at Paying for College.

Learning Support – Here for you

The Learning Support page of the website will promote the specialized learning environments that will help the prospective students achieve their academic goals at ACC. This page will not provide every single detail about how to access these services but an overview of services available to students who attend ACC.

The content on the page presents the idea that no matter the academic challenge ACC has the resources and expertise to correctly advise and support students on their academic journeys. Often students self-identify into subcategories such as military and veterans, students with special needs, transfer students, or even program-specific groups with their own special requirements. The Learning Support page reinforces to a prospective student that no matter what their particular situation is, ACC will be there to provide the assets that are essential to being a successful student.

Imagine yourself as a prospective student inquiring if ACC has the academic support that will help you achieve your academic goals and check out the Learning Support page.

Campus Life – Welcome Riverbats

The Campus Life page is designed to present ACC to prospective students in a fun, energetic, engaging way.

The content selected for this section of the website touches on a variety of topics including “Pride and Traditions.” It introduces the college’s mascot and showcases video content about being an ACC student outside of the classroom.

Other content bands provide quick insights to Student Life programs and additional opportunities for students to immerse themselves in our community. The Arts and Culture section showcases just a few ways students get to experience these things not only as ACC students but also as members of an involved and active community.

Imagine yourself as a prospective student and take a look at Campus Life at ACC.

Using Card Sorts and Tree Tests to Influence Information Architecture and Naming Conventions

Information architectures (IAs) are blueprints for how a website organizes it content. IAs specify where content natively lives within the website illustrate hierarchies, labels, and other characteristics. When developing a website, designers test IAs multiple ways to ensure content is placed in locations users expect to find it.

ACC’s website redesign project relies heavily on a fully comprehensive and tested IA as a starting point for different sections of the website. This includes landing pages for defined users (prospects, students, faculty/staff, business/community, and alumni).

Our IA development began with creation of the creative brief and content audit. It continues with two methods of user testing: Card sorting, which helps create the initial IA draft; and tree testing, which tests the drafted IA’s effectiveness.

Card Sorting

The web team will use a card-sorting exercise with different user audiences to ensure information is labeled and organized effectively.

We create a set of cards, each representing a piece of content, which users will organize into categories. The terminology of the cards and categories can be pre-determined or created by the user at the time of testing. For our purposes, the web team will test pre-determined terms recommended by the marketing team and college stakeholders.

In the earliest stage of the redesign project, the team conducted a card-sorting test using current ACC labels and terminology with visiting high school students. The results showed that test subjects were confused by the labels and terminology so could not effectively sort content. The early test clearly demonstrated the need to remove jargon and adopt more common language.

High school students participate in a traditional card sort. High school students participate in a traditional card sort. High school students participate in a traditional card sort.

Card sorting is currently underway and will continue until all IAs for the top tier of the ACC website redesign are complete. In the meantime, you can view the report of the card sorting exercise completed by our visiting high school students.

Tree Testing

The web team will use tree testing to ensure the effectiveness of proposed IAs with each specific user audience.

Tree testing is considered the reverse of card sorting to test the “findability” of content. To complete the test, users attempt assigned tasks using a simplified web version of the proposed IA. A computer programs tracks their activity as they navigate the test IA and attempt to complete each assigned task. In short, a tree test will measure how well we have organized and labeled content in the redesign.

Tree testing will begin in the next few weeks and continue through the duration of the project.