Schedule Changes / Level Changes

Attention Students

• Keep in mind that the decision to accept a student as an overload is at the instructor’s discretion. If an instructor declines your request, please be considerate of their decision. These requests are not handled automatically or guaranteed.
• Due to fire and safety guidelines, the biology department will not overload any lecture or lab class that is held face-to-face.
• The processing of overload requests will not begin until all waitlists have been cleared, which typically happens on the Wednesday before the semester or session begins. If a seat becomes available before then, it will go to the next student on the waitlist—not to someone requesting an overload.
• ACC does not allow late registration, which is when a student enrolls at ACC for the first time and tries to register for the classes that have already started.  

Before Contacting The Instructor or Biology Department:

Students should first gather the following information:

• Your ACCeID (e.g., 0101010)
• Course name (e.g., BIOL 2401)
• Section number (e.g., 001)
• Course synonym (e.g., 55225)
• Name of the instructor
• A copy of your unofficial transcript (if needed for prerequisite proof)

Things To Consider:

• You might incur a 30% forfeiture fee. If you drop a class and add a new one, you will incur a 30% forfeiture fee. You’ll receive a refund for 70% of the class you drop but will still pay 100% of the cost for the new class you add. This is part of ACC’s policy. Contact the Admissions and Enrollment Office if you have questions.
  • Important: Know the Consequences Before You Drop or Withdraw
• Changing instructors or instructional methods may increase the cost of your required textbooks.
• Blackboard access can take up to 24 hours after paperwork is processed.
• You are responsible for catching up with the class once added.

Instructions:

1. Contact the instructor via email to request permission to be added to their class. Include full class details (e.g., BIOL 2401 001 55525) and a copy of your unofficial transcript if prerequisites apply.
2. Once the instructor grants permission, forward the approval email to [email protected].
   At the top of your email, clearly provide:
   • Your ACCeID (e.g., 0101010)
   • Course name (e.g., BIOL 2401)
   • Section number (e.g., 001)
   • Course synonym (e.g., 55225)

3. If you are currently enrolled in a class of the same type you are enrolling in, you will have to drop that class before Admissions and Enrollment will process your schedule change request.

   • The schedule change process only allows for a student to change sections between non-equivalent courses and within the same session or not within the same session.  For example, you accidentally registered for BIOL 2420 16-wk and you changed your mind and decided to take BIOL 1407 8-wk (because you previously had BIOL 1406).  This would be a schedule change.
   • The level change process only allows for a student to change classes that are not equivalent but a step down or up and within the same session.  This means both classes must have the same start and end dates, you can not have one 8-week session course and one 16-week session course.  A level change would be if you go from BIOL 2404 to BIOL 2401, or vice versa.  Or if you are enrolled in BIOL 1407 but should be in BIOL 1406 this is a level change. If you are enrolled in BIOL 2420 to BIOL 2404 or vice versa, this is not a level change. Please reach out to [email protected] to inquire if you are eligible for a level change.
4. Once paperwork is submitted, check your account regularly for updates. Please be patient as Admissions & Enrollment are processing these requests Monday – Friday, 8am – 5pm, and in the order that they’re received. You must pay or make payment arrangements by the deadline. If you are dropped for non-payment, we will not repeat the process to re-add you.

Please note that the Biology department does not handle billing or payment arrangements. For assistance, please contact the Bill to Pay (B2P) department at [email protected].

Blackboard access may take up to 24 hours after the paperwork has been processed. It is your responsibility to work with your instructor to catch up with the rest of the class. 

Requests are reviewed in the order they are received. Please be patient as we follow a strict first-come, first-served policy. We are unable to move requests ahead of others to ensure fairness to all students.

Related Links

• ACC’s Policy on Schedule Changes
• ACC’s Policy on Refunds
• ACC’s Course Withdrawal/Drop Instructions
• Registration & Important Dates